Field Days FAQ

If the Exhibitor cancels this contract 30 days or more prior to the Field Days, the Exhibitor shall be entitled to a refund of 75% of any site fees already paid.  If site cancellation occurs within 30-21 days prior to the Field Days, the Exhibitor shall be entitled to a 50% refund of site fees already paid.  Cancellations less that 21 days prior to the Field Days, the Exhibitor will not be entitled to any refund or payment of any money paid by the Exhibitor in relation to this contract, furthermore any cancellation before this date may be subject to administration fees.

Due to Occupational Health and Safety concerns we have a "No Dogs Permitted" policy on site.  Exceptions are personal assistance dogs and working display dogs.

A parcel pick up service is is provided to convey larger or bulky items off site to, buildings located adjacent to the entry/exit gates where they can be collected by visitors for transfer to their vehicles.  For further information on the operation of this facility and Delivery Docket Books, contact the Parcel Pick Up Service Administration Office on site (adjacent to the Main Administration Office.)  Weight restrictions apply and a small fee is charged to the user.  This service is conducted by volunteers.

TELSTRA is a strategic partner of the Field Days, providing all communication services.  Exhibitors requiring temporary telecommunication services at their site are advised to apply via our website:- www.elmorefielddays.com.au by 18 September 2009.

Many long standing Exhibitors hold bookings from year to year in local Hotels and motels.

New Exhibitors are advised to contact:

• Bendigo Tourism 1800 813 153
• Echuca / Moama Tourism 1800 804 446

Local Accommodation:

• Gallery Latte - Contact Jenny Campbell, 0417 136 584
• Gilgai on Campaspe - Barbara Lindeman, 03 5432 6261
• Pepperton Homestead - Roger & Dianne Trewick, 03 5432 6190
• Victoria Hotel / Motel - 03 5432 6002

Single Day Passes can be purchased for $15-00 & ordered from the Field Days Office if Exhibitors wish to make these available to their clients.

Public Admission each day:

The Field Days Committee is committed to substantial media coverage.  Field Days features are published by the major rural weeklies including Weekly Times, Stock & Land and also the Bendigo Advertiser, Shepparton Country News, Southern Farmer and North Eastern Farmer.  Additional opportunities are provided by local regional radio and television stations.  The Committee makes available to the media a list of  Exhibitors and decisions about advertising or publicity are entirely the responsibility of each individual Exhibitor.

The well maintained grass airstrip is situated on the east side of the site with space available for aircraft parking.  Refer to site map for airstrip co-ordinates.  Further details can be obtained from Wayne Cowan on 0427 326 444

Elmore / Lockington Districts Community Bank (R) is a strategic partner of the Field Days. Access to two Bendigo Bank ATM's is available at the Administration Office.

In the interest of public safety vehicle access to the site and around the site will be kept to an absolute minimum.  One ‘Service Vehicle’ pass is allocated to each general static site to allow that vehicle to be parked within the boundaries of the Exhibitor’s site.  ‘Exhibitor Car Park’ passes allow vehicles into the static display area before 10.00am and after 5.00pm each day.

A mobile crane (capacity 4 tonne) will be available 8.30am to 5.00pm prior to Wednesday 1st October and after Monday 12th October 2009. Heavier lifts are available between these dates. 

A distinct advantage of the new site is the adequate space available for crop trials or other in-field demonstrations.  Interested companies are invited to contact the Committee for further information.

A feature of the Field Days is the comparative demonstrations with a full program each day.  All equipment must be new or thoroughly cleaned eg sprayers of all chemical residue; seeding and grain handling equipment to avoid the transference of foreign and noxious weeds

Comparative demonstrations are run in the paddocks on the eastern side of the static display site on each of the three days during the Field Days. 

Each demonstrating machine is allocated a timeslot for a demonstration run and associated commentary.  The committee provides mobile PA system safety marshals tractors (on request) and material to demonstrate (seed, fertiliser, water, hay or straw) but bookings must be made.

The morning sessions commence at 10.45am sharp and involve all hay making, cutting, & feeding machinery as well as feed mixer wagons.  The afternoon sessions commence at 1.00pm and will showcase all tillage, sowing, spraying and fertiliser spreading machinery.

Private field demonstrations are available on request by contacting the Chairman of Demonstrations.

The Committee views with a great deal of concern the non appearance of machinery when entered for comparative demonstrations and ask Exhibitors for their full co-operation to meet this commitment to keep faith with the public and fellow exhibitors.

Click here to download an entry form.

Aim: To determine the merits of alternative sheep breeds for prime lamb production. 

Trial outline: The Elmore Field Days have commenced a comparison of five ewe breeds for prime lamb production.  Crossbred ewes, Peppin Merinos, Centreplus Merinos, Dohnes and SAMMS are represented in the trial.  The trial started in January 2009 with 210 ewes purchased from commercial properties.  All ewes are being run together except at lambing for at least five years.  The ewes will be shorn at the EFD annual field day each October.  Fleeces will be valued in a similar way to traditional weather trials and prime lamb production and profitability will be estimated from lambing percentaes, lamb weights, carcase characters and skin values.  The prime lamb and wool information will be used to calculate gross margins.

There are no Free Passes.

Exhibitor 3-day passes are $15.00 each and need to be ordered on the Ground Space Contract or purchased prior to the Field Days. Normal admission charges will apply if passes are not produced at the Exhibitor’s entrance.  There will be no refunds.

St John Ambulance will be present on site and will be available to administer first aid if required at the First Aid Rooms near the Administration Office.

The General Interest Area is coming up to its 15th year of display using the George Holmberg Pavilion.  It houses 79 sites indoors and with the addition of marquee sites along the outside east, west and north walls of the pavilion will take in an extra 28 (3x3).  Exhibitors will demonstrate commercial goods cottage industry handcrafts and clothing products.  The Echuca Group of the Country Women's Association also provide a colourful display and demonstrate a vast range of crafts for three days.

The Betty Childs Award sponsored by Peat's Office National of Echuca will be held for the Best Display in the General Interest Area.  

The Auditorium in a large marquee will provide a non stop presentation including the Ag Art Wear ® Parades and other enlightening and topical speakers to interest the rural community.

The “Ag Art Wear” ® Competition will be the highlight on the program, for which record entries are expected.  There will be two parades each day of these garments constructed from materials found on a farm; an attraction not to be missed

To enable restocking of stands during the Field Days when vehicle movement is restricted due to public safety, an Inwards Goods depot and site delivery service has been set up, for the convenience of Exhibitors, outside Gate 5.  Goods may be delivered to this depot during the day.  Delivery to Exhibitor’s site can be arranged by contacting the depot on 0428 584 705.

A dedicated area for these displays has been created.  Water and power is available on site.  All livestock must be on site by 8.30am and may not be removed until 5.00pm.  All Exhibitors need to be able to supply a Growers Declaration of disease free status on request.

All exhibitors are responsible to make their own arrangements regarding the hire of marquees, tables, chairs, etc.  Direct contact with the hire companies to secure these services should be made as soon as possible.

Hire Companies who support us are:-

• Bourke Hire - 03 5872 1433
• Bendigo Party Hire - 03 5442 2222
• Perfect Party Hire - 03 5480 7575
• Assorted Plants for Hire - 03 5448 8799

On site internet facilities are available for Media and Exhibitor use during the Field Days.  Access to these facilities is via Adminstration Staff at the site office.

The Committee is regularly asked by the media for details of new products or new releases which coincide with the Field Days.  Exhibitors are asked to provide information via the Ground Space Contract on any relevant products which will be passed onto the media for their use.  Please submit by 11th September 2009.  The Weekly Times 'Machines of the Year' awards are judged from the list of New Releases.

2009 New Release Application Form

All Exhibitors, their employees and/or volunteers must abide by the Occupational Health & Safety Act.  The site allocated to you is considered an extension of your workplace.  You and the EFD have a responsibility for the safety of staff and visitors to your site.

The site gates will be open to the public from 8.30am to 5.00pm each day while the Exhibitor entrance will be opened at 7.00am each morning of the three day event.  Any Exhibitor requiring access to the site before 7.00am must make arrangements with the Executive Officer.

All sites have access to power with one outlet only included in your site fee.  This can be either a 240v single phase outlet or a three phase 415v outlet. 

Additional outlets need to be ordered on your Ground Space Contract.  Access is available at your nearest point of supply with extension the responsibility of the Site Holder.  All extension leads must be approved and tagged by a qualified electrician in order to be used legally on site.  It is recommended that extension leads be heavy duty and Earth Leakage Protection (Safety Switches) on multiple outlet plugs on power boards.  Ten amp circuit breakers are installed in each power box. Our official electrician (Anderson’s Electrical Service Ph: 5484 3000) is retained for the period covering the Field Days for extension lead testing hire or sale. 

Three phase outlets cannot be arranged during the event. Overloading of outlets could mean disconnection.  Refer: Site Safety Plan.

Exhibitors need to arrange to have their own product liability and insurance for their trade displays.

This service is available only for Field Days Committee announcements and for emergency paging.

Our public liability risk advisors now require Elmore Field Days to ensure that each exhibitor has public liability insurance in addition to the existing.  Elmore Field Days has $50,000,000 public Liability Cover.

As a part of the application process for Elmore Field Days, each exhibitor must produce a Certificate of Currency for an amount of not less than $10,000,000.

• Airstrip
• ATM (Bendigo Bank) 
• Catering (full range on site)
• Disabled Parking & toilets
• Free public parking
• Mobility Scooter / Wheelchair Hire
• Parcel Pick Up Service
• Parenting Centre 
• Public Bar 
• Public toilet facilities
• St Johns Ambulance
• Telstra MobileNet
• Victoria Police

A private on-site facility suitable for seminars dealers meetings etc is now available for hire to Exhibitors during the Field Days.  Data projector and screen also available upon application.  Please apply to the office for availability and costs.

A dedicated parking and transfer area is set aside for Exhibitors to enable them to unload transports/trailers and establish their stands.  A crane service is also provided.

Exhibitors please be aware that site numbers may change from year to year, even though your position may not.  Exhibitors wishing to obtain their site number for the 2009 Field Day may contact the office from the middle of August 2009.

The Committee has a formalised Safety plan to assist exhibitors with public safety.

2009 Site Safety Plan being developed

The Committee retains a professional security firm to secure and patrol the site continuously during the week of the Field Days commencing on Friday 2nd October 2009 until 7.00am Sunday 11th October 2009. The site area will be cleared of all personnel by 6.30pm each night.

No overnight camping or after hours presence of Exhibitors on the site is permitted. Police and emergency services are available on the site throughout the three days.

Exhibitors who invite other firms to display or demonstrate on their site must ensure that the firms concerned register and pay the site share fee of $110.00 or the original exhibitor shall be liable to pay this fee themselves. 

This will:

1. Allow the Site Sharer to be listed in the Official Program with the products they have and their location on site.
   
2. Allow the Site Sharer to be listed on our website
   
3. Enable the Site Sharer to purchase their own Exhibitor Passes.
   
4. Inform the committee of their presence on site so that enquiries from the public can be answered.
   
5. Allow participation in the comparative demonstrations.

Cost: $ 319.30.00 per $30,000 coverage, includes 26.52 GST & $27.53 stamp duty.

Covers:1. Fire & Perils and 2. Burglary following forcible and violent entry.

Endorsements: (1) Burglary will only be covered if there is violent and forcible entry.  (2) Storm and Tempest and/or rainwater damage is excluded for all trade space holders in marquees and out in the open air.  An Excess of $250 applies to each & every claim other than earthquake where the excess is 1% of sum insured or $20,000 whichever is the lesser. 

The Elmore Field Days is a Waste Wise managed event with an emphasis on recycling waste.  Rubbish bins are provided and emptied daily. Exhibitors are asked to assist by separating cardboard, plastic & timber where possible.  There will be signed areas for these recyclable products or leave separated from general waste where practicable.