Exhibitor Safety

Download the Elmore Field Days Site Safety Plan (PDF 74KB)

The Exhibitor shall at all times exercise all necessary precautions for the safety of the public employees and others appropriate to the nature of the exhibit site/demonstration and the conditions under which the event is conducted and shall comply with all statutory requirements and such directions as the Executive Officer (or nominated persons) of the Field Days may give from time to time.

1. Notwithstanding any directions or approvals given by the Executive Officer (or nominated persons) the Exhibitor shall at all times be held responsible for the safety of all persons engaged in the operation of an exhibit site / demonstration.
   
2. The Exhibitor shall promptly report to the Executive Officer (or nominated persons), all accidents involving death, personal injury, and all incidents with accident potential such as equipment, structural or infrastructure failure and the like.  If requested by the Executive Officer (or nominated persons), a written report shall be provided in the form directed.
   
3. The Exhibitor shall prepare and implement a site specific Safety Management Plan.  This plan will demonstrate how the Exhibitor will comply with the Occupational Health and Safety Act and associated Acts and Regulations. 
   
   As a minimum the plan will detail:

4.1   Safety management responsibilities within the Exhibitors organization which details the names, positions of persons responsible for the following aspects:

4.2   Keeping up to date with relevant OH & S Regulations, codes of Practices and the communicating of their relevance within the Exhibitors organization, e.g. crane operators, forklift drivers.

4.3  The identification of and the evaluation of site-specific OH&S hazards.

4.4   Ensuring the continued operating safety of all equipment, plant and materials used on the site.

4.5   Procuring training, enforcement of their use and the monitoring of the condition of all related equipment.

4.6   The management of on-site work methods, the warning of hazards and the implementation of accident and emergency procedures.

4.7   The protection of the public on and near the site

4.8   The assessment and monitoring of sub-contractors.

4.9    Providing First Aid and the maintenance of First Aid stocks.

4.10   The identification of the site related OH&S hazards and for each hazard, the submission of a detailed Job Safety Analysis (JSA) (Incorporating operational procedures) designed to manage the associated hazards.

4.11   A mechanism for reviewing the site related hazards during the life of the Event and if necessary the development of revised Site Safety Plan.

5.     In developing the Site Safety Plan consideration should be given, but not limited to, the defining of confined spaces, adequate illumination, traffic control, machinery guards, safe access, working at heights, hazardous substances.

6.    The Safety Management Plan is to be submitted to the Elmore Field Days Committee.  If the plan, in the Executive Officer’s (or nominated persons) opinion, does not adequately cover the requirements, then work will not be permitted to commence on site until the Plan has been revised to incorporate these requirements.